Electronic salary notification
Whether occupational benefits insurance, accident insurance or daily sickness benefits insurance, you can use electronic salary notification (ESN) to submit your salary data to us in just a few clicks. Quickly, simply, and securely.
- Highest level of data security
- One-time data input and minimal chance of errors
- Time-saving and lean administration processes
Submit salary data securely and efficiently: here's how it works
1. Check certification
To be able to use electronic salary data transfer, your payroll software needs Swissdec ELM Standard 5.0 certification or higher. Not sure if your software is certified? Simply use this list of certified software manufacturers Certified ERP manufacturers - Swissdec to check.
2. Order insurance profile
Your company's insurance profile is used to assign the data submitted via ESN. To order your profile, send us an email at swissdec@axa.ch and you'll be sent your individual insurance profile as soon as possible.
3. Configure your payroll
Enter your insurance profile's numerical code into your salary software and configure your payroll. Your profile not working? Check again that you've correctly entered the numbers of your insurance profile, as this is sometimes where errors occur.
Done!
You can now send your payroll data to AXA. And the best part is that you'll receive the deductions and contributions back from us directly into your payroll. This means that you can quickly and easily complete your monthly payroll.
"Thanks to the Swissdec ELM interface, we substantially reduced the administrative burden in our payroll system while securing optimum cooperation with our AXA pension fund."
Salaries, change of address and retirement: what has to be reported when?
Changes of employee details: as soon as possible
To ensure that your employees always have valid insurance cover, your payroll data must match that of your current insurance policy. Please therefore let us know of the following changes as soon as possible:
- Employees joining
- Employees leaving
- Changes in working hours or salaries
- Change of address
- Work interruptions (e.g. sabbaticals, pregnancy, sickness or accident)
- Employees retiring
- Death of employees
Salary notification: once a year
You should report salaries for your personal insurance once a year. The reporting date depends on the type of insurance:
- Accident and/or daily sickness benefits insurance: at the beginning of the year for the previous year, after year-end closing of your payroll (e.g. in January 2028 for 2027)
- Occupational benefits insurance (OPA): at the beginning of the year for the coming year (e.g. in January 2028 for 2028), or whenever there's a change.
Our tip: to guarantee rapid processing, you should also manage all persons insured under the same policy through the same payroll system. If this is not the case, please tell us about it under "Comments".
You can find more information on ESN under swissdec.ch and in this explanatory video.
Support and FAQs
Why do I need an insurance profile?
You need to have an insurance profile to ensure that we can correctly assign the notifications you report to us through your salary interface. You can order your individual insurance profile from AXA by sending an email to swissdec@axa.ch.
We recommend that you first check whether your payroll software has Swissdec ELM standard 5.0 certification or higher so that all requirements for electronic reporting are met.
Who updates the insurance profile in the salary software?
As the business owner, you can update your insurance profile's details yourself in your payroll system. If necessary, your fiduciary can help you with this.
The data transfer doesn't work. What can I do?
You should first check whether the contractual, customer or insurer numbers have been correctly entered. A transposed number is often the cause.
Have all the details been correctly submitted? Then check whether there's an active connection between your payroll and AXA. Click on the "Test connection" button in your payroll system to check the status of the connection.
